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Admin Officer, Lines (Full-Time)

Apply now Job no: 494449
Work type: Full time
Location: All
Categories: Executive Services, Operations

About this job

Yarra Trams requires the services of an enthusiastic, motivated experienced administrator for the Lines function.

What the role entails

This position is a great opportunity for someone experienced in administration support to conduct administration tasks to ensure effective performance within the Lines function.

This role will provide effective and efficient centralised administration support ensuring Yarra Trams meets and exceeds its commitments to PTV. Reporting to the Manager, Operational Standards & Services the role involves:

  • Coordination, administration and organisation involved with Cat 1 Medicals within Lines;
  • Prepare and present monthly reporting on compliance matters as required;
  • Accurate driver record keeping and rectification where required (ie. all driver & OC record changes);
  • Review accuracy of all incident reporting on a daily basis and in accordance with contractual requirements.
  • Monitor, analyse and take action on customer related incidents including finalising cases in Resolve;
  • Coordinate Lines Wellbeing initiatives, organise external suppliers, purchase orders and paying of suppliers.
  • Coordinate, administer and distribute uniform orders;
  • Handle and administer all on-site contractor services (canteen, cleaning, security);
  • Drafting, coordinating and preparation of Lines internal communications in coordination with Public Affairs;
  • Coordinate, administer, catalogue, reunite and discard of all lost property.
  • Process all accounts and invoices for the Lines Team;
  • Administration, coordination and organisation of all vehicle requirements;
  • Support the Lines Team with other administration support as directed by the Lines Management Team;
  • Oversight and reconciliation of Depot Amenities funds.

What you will need for this role

To be successful in this opportunity, you must have:

  • Proven track record of experience in administration support
  • Experience in working in an unsupervised environment with competing priorities
  • Experience in preparing/delivering written and verbal communication or presentations for distribution/use internally and externally.
  • Excellent verbal and written communication skills and ability to adapt the level of communication to the audience
  • Ability to manage difficult and complex tasks within tight timeframes and several projects at one time
  • Excellent planning and work prioritisation skills
  • Strong focus on service quality, including both customer service and safety
  • Strong accuracy and attention to detail
  • Ability to work in a close team environment and able to work with minimum supervision
  • Competent in the use of PC’s, Microsoft Office and other role specific software packages

Download File Administrator Lines Coordination.doc

Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

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